Job Opportunities

ADMINISTRATIVE COORDINATOR

The Park City Museum has an immediate opening for a part-time, year-round Administrative Coordinator. The successful candidate will assist the Executive Director and Staff in all facets of museum administration. He or she will ensure efficient day-to-day operations, support the work of management and staff, and provide administrative office services. In addition to these rolls, a successful candidate will also perform marketing, social media, and other internet tasks. The position will be 35 hours/week. Hours will vary and include one evening/week until 7:30 pm and one Saturday a month.

Duties include:

  • Reception – answer general phone and email inquiries using a professional and courteous manner, direct inquiries to the appropriate staff members, and reply to general information requests with the accurate information
  • Outreach – conduct correspondence, process memberships, and maintain and update database, update Museum website and Facebook page
  • Special Events – design, print, and mail invitations, maintain RSVPs, answer questions about upcoming events, create posters, brochures, programs, flyers, etc. for upcoming events/exhibits, and send thank you letters
  • Newsletter – compile contributing articles, make edits, communicate with designer, oversee printing and distribution (both mail and email)
  • Front Desk Liaison –  provide breaks and additional help for front desk staff, make copies of front desk materials, restock merchandise and supplies, liaise with Visitor Services Manager concerning front desk staffing, Attend monthly scheduling meeting, advocate for front desk staff’s concerns and needs within the museum
  • Office – make copies, mail/fax/email as needed, general filing/organization, forward incoming general emails to appropriate staff members, edit outgoing materials, update/change museum hours on website, telephone system and front doors, purchase, receive and store office supplies, coordinate the maintenance of office equipment, and any miscellaneous tasks assigned by Executive Director and other staff members

Desired Qualifications:

  • Bachelor’s Degree preferred
  • 5 years experience in office administration or management
  • Follows directions and asks questions when necessary
  • Works well in high pressure environment
  • Ability to multi-task effectively and efficiently
  • Capable of juggling changing priorities and meeting short deadlines
  • Must be extremely well organized and detail-oriented
  • Excellent communication and interpersonal skills
  • Working knowledge of Word, Excel, Outlook, databases and internet required. WordPress, InDesign, and/or Photoshop experience preferred.
  • Must be able to take charge and work independently
  • Skilled at problem solving
  • Excellent project and time management skills

Please send a letter of interest and resume by 5 pm MDT June 16th  to: Rachel Wadman, Administrative Coordinator, events@parkcityhistory.org (with “ADMINISTRATIVE COORDINATOR” in the subject line).